Policies

All members must:
 Agree to abide by the bylaws and policies of the Society.
 Pay the membership fees for each calendar year (January 1 - December 31).

Categories of Membership:

1. Organization Membership
o Platinum Membership $1500 plus GST unless exempt
o Silver Membership $ 550 plus GST unless exempt

2. Affiliate (Individual) Membership $ 125 plus GST

Membership Benefits:

Platinum Level Benefits:
 Unlimited Course registrations per year at the member rate.
 Unlimited Conference registrations per year at the member rate.
 Exclusive access to Custom Training.
 Priority enrollment for up to ten (10) persons per year in courses.
 Access to a Members only website.
 Advanced notice of Courses, Conferences and General Meetings.
 Voting Rights in the Society and the ability to hold office.
 Opportunity to influence the future training program.
 Opportunities for networking with other tribunals.

Silver Level Benefits:
 Up to five (5) Course registrations per year at the member rate.
 Up to five (5) Conference registrations per year at the member rate.
 Priority enrollment for up to five (5) persons per year in courses.
 Access to a Members only website.
 Voting Rights in the Society and the ability to hold office.
 Advanced notice of Courses, Conferences and General Meetings.
 Opportunity to influence the future training program.
 Opportunities for networking with other tribunals.

Note: For registrations over six (6) per year, Silver members can:
1. Have the person become an Affiliate member.
2. Upgrade to a Platinum Member status by paying the difference in membership fee.
3. Pay the Non-Member rate.

Affiliate Level Benefits:
 Attend Courses and Conferences at the member rates.
 Priority Access to Courses and Conferences.
 Voting Rights in the Society and the ability to hold office.
 Advanced notice of Courses, Conferences and General Meetings.
 Opportunities for networking with other tribunals.
 Access to a Members only website.

* Note: An organization does not qualify to be an affiliate member.

PROCESS
1. The applicant completes and returns the Membership Application form with the appropriate fee.
2. The Board reviews the application at its next regularly scheduled meeting.
3. The office informs the applicant of the Board's decision.
4. Applicants may register in a course, at the member rate, pending the Board's decision on the application.

FOUNDATION OF ADMINISTRATIVE JUSTICE
Policy A-2
Last Updated: November 7, 2006

Membership- Instructors

Membership in the society is open to any administrative body, member, staff or person interested in administrative law and training.

General Conditions:

 All instructors are encouraged to become members of the Society, either through their organization or on an affiliate basis.

FOUNDATION OF ADMINISTRATIVE JUSTICE
Policy A-3
Last Updated: April 14, 2009

Tribunal Administrative Justice Bursary

Scope:
The FAJ will have and maintain a scholarship and bursary program open to anyone wishing to pursue secondary or furthered education in administrative justice or legal studies.

Program:
1. Will be a single annual award of $1,000.00.
2. The award is subject to receiving at least one application meeting the minimum application criteria.
3. Only applications received between January 1 and December 1 of each year will be eligible for consideration.
4. Applicants may only apply once per calendar year but may reapply each year.

Application:
1. Applications shall contain the following:
a. An application form containing the following applicant information:
i. FAJ membership number if applicable
ii. name of applicant
iii. mailing address of applicant
iv. phone number where applicant can be reached if applicable
v. fax number where applicant can be reached if applicable
vi. email address where applicant can be reached if applicable
vii. courses or educational program applicant is enrolled in
viii. name of training institute or organization providing training
ix. signature of applicant
x. date
b. A letter, legibly written or mechanically produced containing the following information:
i. a brief biography of the applicant
ii. education / educational goals of the applicant
iii. career goals
iv. relationship to administrative justice and how administrative justice training will help
c. Proof of course registration in one or more courses pertaining to or related to administrative justice or related legal studies presented by the FAJ or any other organization

Review Criteria:
1. Only complete applications containing the information and received by December 1 may be considered
2. Preference will be given to applicants that are:
a. a member in good standing with the Foundation and may be extended to an immediate family member
b. an employee or board member of a organization that is a member, in good standing with the Foundation and may be extended to an immediate family member
c. in need of financial assistance in order to obtain or continue education
d. registered to attend one or more of the Foundation of Administrative Justice courses
e. registered to attend other training related to administrative justice provided by a recognized secondary educational institute
3. Should multiple applications be found to be equal, applicants having received an FAJ scholarship or bursary in previous years will be removed from the list.
4. Should multiple applications be found to be equal, a name will be drawn from a hat.
5. The Scholarship & Bursary Committee may use discretion in the review process.

Administration:
1. The Scholarship & Bursary program will be administered by a subcommittee of the FAJ directors.
2. The Scholarship & Bursary Committee will review and decide on all applications received within the eligibility timeframe prior to December 31 of each year.
3. Notification with payment will be sent as soon as practicable following the decision.
4. Unsuccessful applications and applications failing to meet with the minimum eligibility will be destroyed within 60 days of the application deadline.
5. A statistical record of each application will be kept containing the following information:
a. Scholarship / Bursary year
b. Name of applicant
c. Date application received
d. Indication whether the application was complete and if not complete, summarize the item(s) missing
e. Date of review
f. Decision and reason for decision
g. If successful, date notification was sent with payment

6. All applicants will be notified, indicating their status and who was awarded the scholarship / bursary.
7. The scholarship / bursary award is subject to the current taxation rules.
8. The FAJ reserves the right to amend the Scholarship & Bursary program at any time.
9. The FAJ reserves the right to suspend or cancel the Scholarship & Bursary program at any time.
10. The FAJ reserves the right to reinstate the Scholarship & Bursary program at any time should it have been suspended or cancelled.
11. The decision of the Scholarship & Bursary Committee is final.
Email: info@FOAJ.ca

Tribunal Administrative Justice Bursary Application Form

FOUNDATION OF ADMINISTRATIVE JUSTICE
Policy A-4
Last Updated: January 9, 2009

Certificate in Tribunal Administrative Justice

Scope:
FAJ will award a Certificate in Tribunal Administrative Justice to qualified candidates.

There are three (3) streams to the Certificate:
1. Tribunal Member (for the appointed or elected board members and
decision makers)
2. Administrator (for staff and other support personnel)
3. Advocate (for clients, presenters and counsel).

Program Requirements:
All applicants must:
• complete the required courses for a total of 70 hours of classroom training (100% attendance is mandatory)
• obtain 65% or better on the evaluation exam for each course
• complete the Certificate application form
• pay the required exam and application fees.

Courses:
Core courses:
All applicants must complete the core courses: (total of 28 hours)
1. Introduction to Administrative Justice
2. Interpreting Legislation.

Required courses:
Applicants need also complete the required courses for their Certificate stream:
1. Tribunal Member - at least two (2) of Decision Making, Decision Writing, Evidence or Effective Hearings
2. Administrator - Case Management Practices
3. Advocate - Presenting Cases.

Elective courses:
All applicants must complete elective courses of their choice to fulfill the total 70 hours of training. The number of hours of elective training will vary by stream. All courses must be from the regular or approved custom courses offered by FAJ.

Custom Courses:
Custom courses delivered by the Foundation instructors may be eligible for credit with prior approval of the Executive Director. The Foundation will publish a list of the qualifying courses.

Written Evaluation (Exam) Requirements:
All applicants must obtain 65% or better on all written evaluations (exams). As the Certificate Program is optional to course participation, there is a separate fee for the exam in each course.

All marks given on any written evaluation are final and not subject to negotiation or appeal. A participant who obtains an exam mark of 60-64% may re-write the exam if they pay the exam re-write fee (same as the exam fee). A participant who obtains an exam mark of 59% or lower must either retake the course or complete a refresher course to become eligible to re-write the exam.

Exams on Courses after January 1, 2009
Beginning January 1, 2009 an evaluation exam will be delivered at the end of each course. The exam questions will be True/False, fill in the blanks and multiple choice on the course.

To be eligible for certification credit, a participant must write the exam at the end of the course. From January 1, 2009 forward, anyone registering for a course will be asked if they wish to complete the written exam as part of the course delivery.
• Should a person choose not to take the examination at the time of taking the course, the person will not be given a separate opportunity to write the exam at a later date.
• In order to complete the exam the person will be required to attend the course again and take the exam as part of the delivery.

Exams on Courses taken before January 1, 2009
The Foundation will allow persons attending courses before January 1, 2009 to write an exam to complete the program requirements. Anyone who has taken a eligible course delivered by the Foundation prior to January 1, 2009, must complete the written exam for that course by December 31, 2010. After December 31, 2010 the person will be required to attend the course again and write the exam at the course.

The Executive Director will coordinate exam times. The exam fee is $95.00 per course exam.

Course Credit based on Challenge Evaluation
Each person will be given the opportunity to challenge the written evaluation for one elective course of up to 14 hours training time (other than a Required Elective) if the person wishes to use the credit for the certification without having to attend the course. The person must obtain a pass mark of 65% or higher to be given credit for the course.

The Executive Director will coordinate exam times. The exam fee is $95.00.

Recognition of Equivalent Courses from Other Providers

FAJ will not accept an equivalency for any of its courses for the Certificate. Persons who feel they have an equivalency should consider writing the challenge exam for the one elective course of their choice.

Exam and Application Fees (GST extra):
1. Course Exam - from January 1, 2009 for exams written at the completion time of the course - $75.00/ exam
2. Course Exam - for challenge exams or courses taken before January 1, 2009 - $95.00/exam
3. Certificate Application - $175.00.

FOUNDATION OF ADMINISTRATIVE JUSTICE

Policy C-1
Last Updated: August 8, 2007
Privacy Policy

The Foundation of Administrative Justice provides a broad range of services to our clients. We have a longstanding policy of protecting the privacy of our clients in the course of providing services to them. Our relationship with our clients is based upon trust and maintaining client privacy is, therefore, given the utmost priority.

The Foundation of Administrative Justice Privacy Policy is a formal statement of principles and guidelines that we have adopted for the protection of personal information, ("PI") we may collect from, for or on behalf of our clients. Our objective in developing this Privacy Policy is to promote responsible practices in the management of PI in accordance with the provisions of the Personal Information Protection Act, ("PIPA" (AB)) and other similar legislation. This policy is organized according to the principles of the Canadian Standard's Associations Model Code, which forms the basis of that law.

1. Privacy Policy The Foundation of Administrative Justice recognizes the importance of privacy and the sensitivity of PI. We understand that we have an obligation to keep confidential all PI we receive from our clients. We are committed to protecting any PI we hold. This Privacy Policy outlines how we manage your PI and safeguard your privacy.

2. Your Privacy Rights From January 1, 2004, all organizations engaged in commercial activities must comply with the PI Protection and Electronic Documents Act and the Canadian Standards Association Model Code for the Protection of PI which it incorporates. These obligations extend to the Foundation of Administrative Justice Society. The Act gives you rights concerning the privacy of your PI. The Foundation of Administrative Justice is responsible for the PI we collect and hold. To ensure this accountability, we have developed this policy, and trained our staff about our policies and practices.

3. Why Does the Foundation of Administrative Justice Need PI The Foundation of Administrative Justice provides educational services and related products to administrative tribunals, boards, agencies, commissions, committees and other similar organizations. We require some PI to provide these services to you; create and maintain client lists; and produce direct marketing materials concerning our services and developments in the community in which we operate.

4. What PI do we collect? PI is any information that identifies you, or by which your identity could be deduced. If we did not collect and use your PI we could not provide you with our services. PI that we collect includes, but is not necessarily limited to, the following:

_ your name, home address, and home telephone and/or cell phone numbers;
_ your e-mail address;
_ your business name and contact information;
_ credit card information;
_ banking information, (eg. from your cheques);

5. How do we collect your PI? We collect information only by lawful and fair means and not in an unreasonably intrusive way. Wherever possible we collect your PI directly from you at the start of your relationship and through ongoing contact. Additional information may be obtained through course or conference quotations, registrations or evaluations, or through questionnaires on issues relating to our business.

Sometimes we may obtain information about you from other sources, for example:
_ from a government agency or registry;
_ from your company or employer.

6. Consent In most cases, we shall ask you to specifically consent, if we collect, use, or disclose your PI. Normally, we ask for your consent in writing but in some circumstances, we may accept your oral consent. Sometimes, your consent may be implied through your conduct with us, for example when you provide us with PI when contracting us for work, registering for a course or conference or in the course of work we do for you.

7. Use of Your Information We use your PI to provide our services to you and to include you in any direct mailings of information relating to our services that we believe would be of some interest to you. We also will use it for marketing activities such as notification of up‐coming meetings, courses, seminars, conferences and products. If you tell us that you no longer wish to receive information about our services, seminars or about new developments, we will not send any further material. The Foundation of Administrative Justice does not disclose your PI to any third party, to enable them to market their products and services. For example, we do not provide our mailing lists to other organizations or businesses.

8. Disclosure of your PI Under certain circumstances, the Foundation of Administrative Justice will disclose your PI:

_ when we are required or authorized by law to do so, for example, if a court issues a subpoena;
_ when you have consented to the disclosure;
_ where it is necessary to establish or collect fees;
_ if we engage a third party to provide administrative services to us (such as an accounting service, mailing service or archival file storage) and the third party will be bound by our Privacy Policy;
_ if we retain agents or consultants to assist us in completing research relating to our products and services;
_ if the information is already publicly known. In these instances we will only disclose such PI as is required in the circumstances.
9. Updating Your Information Since we use your PI to provide our services to you, it is important that the information be accurate and up‐to‐date.
If during the course of your relationship any of your PI changes, please inform us so that we can make any necessary changes.

10. Is My PI Secure? The Foundation of Administrative Justice takes all reasonable precautions to ensure that your PI is kept safe from loss, unauthorized access, modification or disclosure. Among the steps taken to protect your information are:

_ premises security;
_ employee training in the storage, safe guarding and use of PI;
_ restricted file access to PI;
_ deploying technological safeguards such as security software and firewalls to prevent hacking or unauthorized computer access; and
_ internal password and security policies.

If we use the services of any third parties to process or store PI, we will enter into an agreement which requires them to protect this PI in a manner acceptable to us. In entering into these agreements, we do not transfer any interest in this PI to them. This is done to ensure that the PI delivered to third parties is maintained at a level equivalent to that provided for under this Privacy Policy.

11. Access to Your PI You may ask for access to any PI we hold about you. Summary information is available on request. More detailed requests which require archive or other retrieval costs may be subject to a reasonable fee. We also reserve the right to confirm the identity of the person seeking access to PI before complying with any access requests. Please submit your access request in writing or e‐mail to our privacy officer as identified in paragraph 18.

12. Correcting Errors If the Foundation of Administrative Justice holds information about you and you can establish that it is not accurate, complete and up‐to‐date, and we will take reasonable steps to correct it.

13. Can I be Denied Access to My PI? In most cases, a client of the Foundation of Administrative Justice will have access to the PI we store about you. However, there may be rare occasions when your rights to access your PI are denied, for example the PIPEDA indicates that:

_ your rights to access your PI are not absolute;
_ denial of access is required or authorized by law;
_ when granting you access would have an unreasonable impact on other people's privacy;
_ when to do so would prejudice negotiations with you;
_ to protect the Foundation of Administrative Justice's rights and property; or
_ where the request is frivolous or vexatious.

If we deny your request for access to, or refuse a request to correct information, we will endeavor to explain why.

14. Can I request anonymity? Whenever it is legal and practicable, we may offer the opportunity to deal with general inquiries without providing your name (for example, by accessing general information on our website).

15. Credit Bureaus On occasion we may request information about you from the files of consumer agencies or file complaints with those agencies, such as where a member has failed to pay a debt owed to us.

16. Communicating with Us By E‐Mail and/or Fax You should be aware that e‐mail and fax are not a
100% secure medium, and you should be aware of this when contacting us to send personal or confidential information or requesting us to respond to you by e‐mail.

17. Changes to this Privacy Policy Since the Foundation of Administrative Justice regularly reviews all of its policies and procedures, we may change our Privacy Policy from time to time. These changes will be posted to our web‐site as soon as is practical.

18. Requests for Information Access and/or Corrections If you have any questions, or wish to access your PI, please write to our Privacy Contact, Ms. Deborah Howes at:

Foundation of Administrative Justice
34 St. Business Centre
3438 B 78 Avenue
Edmonton AB T6B 2X9
780.466.0601
Email: info@FOAJ.ca
Website: www.FOAJ.ca

If you are not satisfied with our response, the Privacy Commissioner of Canada can be reached at:
112 Kent Street Ottawa, Ontario, K1A 1H3 1-800-282-1376.
We may seek external advice, where appropriate, before providing a final response to individual complaints.

19. Employment Inquiries If you apply to the Foundation of Administrative Justice for a job, we need to consider your PI, as part of our review process. We normally retain information from candidates after a decision has been made, unless you ask us not to retain the information. If we offer you a job, which you accept, the information will be retained in accordance with our privacy procedures for employee records.

20. Web Site Our website may contain links to other sites, which are not governed by this Privacy Policy.
On our website, like most other commercial websites, we may monitor traffic patterns, site usage and related site information in order to optimize our web service. We may provide aggregated information to third parties, but these statistics do not include any identifiable PI.

FOUNDATION OF ADMINISTRATIVE JUSTICE
Policy C-2
Last Updated: November 7, 2006

Directors and Instructor

Attending Courses and Writing Exams

Instructors and FAJ Directors may attend Foundation of Administrative Justice courses at no charge, on a stand-by basis only. The Society will not pay instructor or director fees nor will it reimburse any expenses.

Stand-by means that space is not guaranteed and the person's attendance cannot be confirmed until the day before the course begins. If the person or their organization wants to ensure a spot and attendance, they must pay the registration fee.

Instructosr who instruct (as instructor, co-instructor or in-training instructor) the courses will not be required to write the exams but will be given credit for having completed the exam if they apply for the Certificate in Tribunal Administrative Justice.

FAJ Directors who wish to write exams must pay the exam fee and register to write the exam.

FOUNDATION OF ADMINISTRATIVE JUSTICE
Policy C-3
Last Updated: April 14, 2009

Instructor Development and Fees

Scope:
The Foundation of Administrative Justice retains qualified professional instructors on a contract basis to develop and instruct FAJ courses.

FAJ seeks qualified, competent, professional instructors who demonstrate ability to deliver adult education.

The Executive Director is responsible to recruit, contract with, and assess the services of the instructors.

Administration:
The Executive Director will:
• Determine the instructional opportunities for each instructor.
• Obtain background information from the instructor including resume, bio and education experience in administrative justice.
• Orient and develop each instructor in each course through a three-step program encompassing: auditing, co-instructing, and sole instructing while audited.
• Implement a program to periodically evaluate the instructional services of each instructor and provide feedback.
• Arrange professional continuing education for the instructors as a group.

Instructor Fees:
The Executive Director will determine the fees payable to instructors for instruction and course development services for regular and custom courses.
During the three-step orientation program for each course, the instructor will be compensated as follows:
o auditing - 60% of regular rate
o co-instructing - 80% of regular rate
o sole instructing while audited - 100% of regular rate.
Instructors will be reimbursed expenses under FAJ's Expenses Policy.

FOUNDATION OF ADMINISTRATIVE JUSTICE
Policy D-1
Last Updated: August 1, 2008

Expenses

Expenses Covered

 FAJ supports the principle of reimbursing expenses directly related to the authorized activity on behalf of FAJ and which are not being reimbursed through any other source.

 Directors, officers and contractors shall be reimbursed travel expenses at the same rates and terms as used for the Alberta Provincial Government for its employees. Reimbursement of invited guests shall be at the discretion of the Executive Director.

 Travel expenses include:

o Vehicle mileage and/or public transportation
o Parking
o Accommodation
o Meals and non-alcoholic beverages
o Incidental expenses approved by the Executive Director

 Travel expenses apply to travel outside of the municipality of residence of the director, officer or contractor.

Process

 Travel expenses will be claimed on the Expense Claim form for directors, officers, members, and speakers and on an invoice for contractors.

 Expenses are reviewed and approved by the Executive Director, then forwarded to the Treasurer or signing officer for payment.

 Original receipts should accompany the expense claim and where not possible, a note should accompany the copy to identify where the original receipt will be retained.

FOUNDATION OF ADMINISTRATIVE JUSTICE
Policy D-2
Last Updated: November 7, 2006

Credit Card Policy

POLICY OBJECTIVE
The credit card policy has been established to provide an efficient and economical method of purchasing and payment for regular supplies and prescribed services, where the total price does not exceed the delegated authority.

USE OF CARD (Delegated Authorization)
Pursuant to this policy, the credit card may be used to purchase:
 Supplies for FAJ use;
 Travel expenses subject to the FAJ Expense Policy;
 Registration fees to attend conferences and seminars as approved by the Board;
 Hosting and working sessions of the Board;
 Services provided to FAJ;
 Deposits on hotels for Society seminars, conferences and workshops;
 Membership fees for organizations the Society joins as approved by the Board; and
 Fees for training and development courses approved by the Board.

PROHIBITED TRANSACTIONS (see Appendix A)
The credit card must not be used for the purchase of:
 Cash Advances
 Personal Use
 Fee-for-Service or Personal Services Contracts
 Expenses for vehicles
 Parking/Traffic Fines
 Training and Development Credit Courses
 Hosting/working expenses greater than $500.00 unless approved by the Board.

ELIGIBILITY
A Credit card will be issued to the Director or Executive Director responsible for purchasing supplies and prescribed services on a regular basis.

AUTHORIZATION and LIMITS
The individual named on the credit card is authorized to make certain business purchases (within delegated authorization) on behalf of the Society up to $10,000.00. A Cardholder must never "split" the cost of one single item (whether goods or services) into multiple payments in order to circumvent the limits. The credit card limit should not exceed $15,000.00.

COMPLIANCE
All transactions must be reconciled and approved within 28 days of the billing date each month. Failure to use the credit card in compliance with this policy may result in the suspension or revocation of the credit card and possible filing of criminal charges.

MAKING A PURCHASE
Only the individual whose name is imprinted on the card can make purchases. Transactions may be declined by the automated system based on the following criteria:
 Over card limits (transactions, monthly);
 Cash withdrawals/advances restrictions;
 Merchant restrictions;
 Country restrictions.

When a transaction is authorized, the Cardholder receives the goods. The Cardholder must retain itemized, detailed receipts for the purchase. Cardholders must make every effort to obtain original, detailed receipts.

DOCUMENTATION (see Appendix B)
The Society requires sufficient documentation for all purchases. Sufficient documentary evidence includes an original detailed/itemized receipt and an explanation of business purpose. Supporting documentation must always include:
 Detailed business purpose of the expense
And
 Cash register receipt or
 Copy of the order form or
 Web receipt or email order acknowledgement from merchant

Appendix A: Prohibited Transactions

Prohibited Transaction Description

Cash Advances - Cash advances include wire, transfer, money orders, automated teller machine and traveler's cheques. Cash advances are not permitted under any circumstances.
Fee-for-Service or Professional Service Contract - A Fee-for-Service or Personal Service Contract is when an individual or company is retained to provide a specific service. An employer/independent contractor relationship exists. They include temporary help contracts as well as rentals and maintenance agreements that require ongoing payments (weekly, monthly, and annually).
Parking/Traffic Fines - Parking and traffic fines includes fines for excessive speed, parking violations, etc.
Personal Use - Do not purchase any goods or services that are primarily for personal use.
Training and Development Courses for Credit - Training and Development courses that result in the participant receiving credit (pass or fail) are prohibited.
Vehicle Expenses - Expenses for vehicles.

Appendix B: Supporting Documentation for Transactions Form

Name: __________________________________________________________

Address: ________________________________________________________

Organization: _____________________________________________________

Phone: _______________________ Fax: ______________________________

All receipts for transactions listed below are attached: ______ YES ______ NO

Date of Transaction	Amount of Transaction	Reason and Description of Transaction
	$
	$
	$
	$
	$
	$
	$
	$
Totals	$	Number of Transactions

_______________________________ ________________
Signature of Cardholder Date Submitted

FOUNDATION OF ADMINISTRATIVE JUSTICE

Policy D-3
Last Updated: November 7, 2006

Cheque Signing

The President, Vice President, Treasurer and any Director named by motion of the Board are designated "signing officer(s)" of the Foundation.

The signing officer is authorized and empowered for and on behalf of the Foundation:

(a) To execute any documents relating to operation of the account as may be required by the bank; and

(b) To make, sign, draw, accept, negotiate, endorse, execute and deliver all or any cheques, promissory notes, drafts, acceptances, bills of exchange, orders for the payment of money; and generally all instruments and documents, whether negotiable or not, for the purpose of binding or obligating the Foundation to the bank or as required by the bank or as may relate in any way in connection with the account.

(d) To, with another signing officer, sign cheques over $10,000.00.

Any one of the signing officers or the Executive Director is hereby authorized for and on behalf of the Organization:

(a) To negotiate with, deposit with, or transfer to the bank (but for credits of the Foundation's account only) all or any cheques, promissory notes, bills of exchange, orders for payment of money, drafts and other paper, negotiable or otherwise, purporting to be signed or endorsed on behalf of the Foundation by them or any of them or having the name of the Foundation impressed thereon by rubber stamp or otherwise; and

(b) To arrange, settle, balance, and certify all books and accounts between the Foundation and the bank and to receive all paid orders and vouchers and to sign and deliver to the bank the bank's form of settlement of balances and release.

FOUNDATION OF ADMINISTRATIVE JUSTICE
Policy D-4
Last Updated: April 13, 2009

Course, Exam & Conference Fees & Cancellations

Fees: Course and exam fees (regular and custom) will be set by the Executive Director to ensure cost recovery for the Society. Conference fees will be set by the Conference Committee. All fees will become official when approved by the Board.

GST: GST is charged on all course, exam and conference fees.

A Platinum or Silver member (organization) will not be charged GST if the organization provides a GST exemption number.

Affiliate members and non-members GST will be charged on all fees.

Payments: Payment should be submitted with the registration form. The Society will accept payment for fees by cash, cheque, VISA or MasterCard.

A Platinum or Silver organization member may request to be invoiced for fees, if the payment can be received before the course or conference begins.

The individual is responsible for the fees and GST. FAJ will not invoice an organization or employer on behalf of an individual (non-member or affiliate member).

FAJ must receive payment of the fee before the course or conference begins. Individuals may not receive confirmation of registration if fees are not paid.

If an organization is invoiced and does not pay in a timely manner, the Executive Director may refuse to register other participants from the same organization until the invoice is paid.

Interest: FAJ will charge interest at the rate of 2% per month on any outstanding balances. Invoices will reflect the interest charge.

Cancellations: (effective January 1, 2008)
You can substitute another person at no additional charge until the course begins.

If you register and need to cancel:

• more than 21 days before the event - we keep $100.00 non-refundable administrative fee and return the balance in a refund or credit voucher (good for 1 year on any other FAJ event)

• 21 days or less before the event - the full registration fee is non-refundable and non-transferable, but you can substitute a person until the course begins.

FAJ reserves the right to cancel any event it deems necessary and, if so, will fully refund all registration fees but is not responsible for any other costs or expenses.

FOUNDATION OF ADMINISTRATIVE JUSTICE
Policy D-5
Last Updated: November 7, 2006

Goods & Services Tax (GST)

GST: FAJ charges GST on all course, exam and conference fees.

A Platinum or Silver member (organization) will not be charged GST if the organization provides a GST exemption number.

GST will be charged on all fees from affiliate members and non-members.

GST will be charged on all individual registrations unless the organization registers that person and pays for the fee. Individuals self registering must pay GST.

GST will be charged on all non-member and affiliate member registrations, regardless of GST Exemption status of their employer or association. The individual will be required to claim back the GST from their employer, association or government.

Organizational members (Platinum and Silver) can claim GST Exemption, and must provide their GST Exemption number to receive the exemption. If a GST Exemption number is not provided, FAJ will charge the organization GST. The Organization will then be required to file a claim for reimbursement with the government.

Foundation of Administrative Justice

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Policies